Welcome to Hellohire! We’re thrilled to have you join us. Whether you're hiring for one role or scaling your team fast, Hellohire makes it easy to schedule and run virtual interviews at scale. This guide gives you everything you need to get started—from setting up your account to launching your first job and interview sessions.

Let’s walk through the key steps to get you up and running smoothly.

Step 1: Setting Up Your Account

Before you start scheduling interviews, take a few minutes to set up your Hellohire environment.

1. Set Up Your Hellohire Profile
Customize your personal profile with your name, role, and contact information. This helps candidates recognize who they’re communicating with.

2. Set Up Your Company/Organization Name
Add your organization’s name so it appears across candidate-facing pages and emails.

3. Add a User to Your Hellohire Account
Invite your team members—recruiters, hiring managers, coordinators—so they can help manage jobs and conduct interviews.

4. Upload Your Logo, Banner, and Virtual Interview Background
Make your brand stand out by uploading a company logo, customizing your banner, and setting a branded virtual interview background.

Tip: Check out our FAQs for Managing Your Account for more detailed guidance.

Step 2: Getting Started with Hiring

Now that your account is set up, it’s time to create your first job and prepare your interview flow.

1. Create or Add a Job
Define the role you’re hiring for by entering job details like title, description, qualifications, and more.

2. Set Up Interview Sessions
Choose when interviews should happen—set up one-time or recurring sessions, assign interviewers, and configure your schedule preferences.

3. Add a Welcome Video
Add a short video introduction to welcome candidates and give them a sense of your company culture.

4. Set Up Onboarding Documents
Set up documents that candidates need to complete as part of the hiring process.

5. Configure Automations
Set up automatic emails and reminders to reduce manual work—confirm interviews, send follow-ups, and more.

6. Activate the Contact Form
Let candidates reach out with questions by enabling the contact form on your interview landing page.

7. Update the Language Settings
Customize the language candidates see during the application and interview process.

8. Set the Reschedule Limit for a Job
Control how many times (or how close to the interview time) candidates can reschedule.

Tip: Explore our Setup & Configuration and Interview Scheduling & Management FAQ for helpful info and step-by-step support.

You’re now ready to start creating jobs, scheduling interviews, and engaging with candidates more efficiently than ever. Hellohire is designed to simplify your hiring workflow so you can focus on what matters most—meeting great people and growing your team.

Welcome to the future of hiring. We’re excited to be part of your journey!

Hellohire Support

Have questions or need assistance? We’re here to help! Feel free to contact us at support@tryhellohire.com.