Hellohire is designed to automatically prevent and manage duplicate candidate records—so your pipeline stays clean and organized without any manual effort. 

Duplicate Prevention at the Invite Stage

• When inviting candidates, Hellohire checks for existing records using:
  • Email address
  • Phone number
• If a match is found, duplicate entries are automatically filtered out, ensuring candidates don’t receive multiple invites.

Automatic Record Consolidation

• If duplicate records are created (e.g., a candidate applies via email and later via phone):
  • Hellohire automatically merges them once the candidate is scheduled
  • All activity and history are preserved under one unified profile

Smart Re-engagement

• If a previously invited candidate:
  • Didn’t respond, and
  • Later reapplies or is re-invited
• The system will update the existing record instead of creating a new one.

Single Candidate View Across Stages

• In multi-stage jobs:
  • Each candidate appears only once
  • They are shown at their furthest stage
• This provides a clean, deduplicated pipeline view

Seamless Account Linking

• When a candidate creates an account after being invited:
  • Hellohire automatically links their previous activity
  • No history or data is lost

Everything is handled automatically behind the scenes—so you can focus on hiring, not data cleanup

Hellohire Support

Have questions or need assistance? We’re here to help! Feel free to contact us at support@tryhellohire.com.