How to Manually Schedule In-Person Interviews

Modified on Wed, Apr 29 at 12:15 PM

This guide walks you through the process of manually scheduling a candidate for an in-person interview using the Hellohire platform. This is helpful when you prefer to set a specific time for the in-person interview, instead of having the candidate self-schedule via the automated link.

Steps to manually schedule an in-person interview:

Step 1: Log in to Your Hellohire Account

Go to https://www.tryhellohire.com and log in using your credentials.

Step 2: Navigate to the Jobs Section

From your dashboard, click “Jobs” located in the upper-left corner.

Step 3: Select the Job

Click the in-person job for which you want to schedule an interview.

Step 4: Click "Schedule Interview"

Click the "Schedule Interview" button to start the scheduling process.

Step 5: Enter Candidate Details and Set Interview Time

You can add a candidate in two ways:

Search existing candidate – Search for a candidate by name or email.

Enter candidate details manually– Manually input a new candidate if they are not yet in the system.
- Input the candidate’s:
  - Name
  - Email
  - Phone number (optional)

Select the date and time you’d like the candidate to attend the interview. You will see two options:

Available time slot
These are pre-set interview sessions for the selected stage. It may also include open availability pulled from the interviewer’s connected calendar.

Custom time slot – Manually select any date and time outside the available slots if a specific schedule is required.
Use the interviewer dropdown menu to assign the appropriate interviewer for the appointment.

Click Save to confirm the appointment.

This feature allows you to assign a specific time for a candidate, instead of having them self-schedule using the link Hellohire sends automatically.

Hellohire Support

Have questions or need assistance? We’re here to help! Feel free to contact us at support@tryhellohire.com.