Adding interview sessions and availability in Hellohire allows candidates to choose from the dates and times when your team is available to conduct interviews.

Follow the steps below to set up your interview availability.

Step 1: Log In to Your Hellohire Account

Go to https://www.tryhellohire.com and log in using your credentials.

Step 2: Navigate to the Jobs Section

Click “Jobs” in the top-left corner of your dashboard. 

Step 3: Select a Hiring stage

Choose the hiring stages you want to add interview sessions for. 

Step 4: Connect Your Calendar

Before setting up your availability, connect your calendar to Hellohire.

• Locate the Connect Calendar option.

• Connect your calendar to allow candidates to schedule interviews based on your availability.

• Follow the prompts to authorize and connect your calendar.
• Once connected, Hellohire can use your calendar availability to help prevent candidates from booking during existing calendar events.

Make sure your calendar is successfully connected before proceeding.

Step 5: Open the Schedule Tab

In the right-hand menu, click the “Schedule” tab. Click “Add Session.”

Step 6: Add Session Details

Now you’ll fill in the session information:

Session Type:

 
Choose whether this is a one-time session (Never) or a recurring weekly session (Weekly).

1. Date and Time (start time and end time):

• Set the date, start time, and end time for the session.
  
• We recommend adding availability in 1-hour blocks. These are short enough that candidates know that they will be available during the time they select and long enough to allow candidates to be distributed across the hour, so your team is meeting as many people as possible. If you want to add more than 1 hour of availability, you can add multiple back-to-back times to give candidates options. 

2. Time Zone:

• Select your time zone from the dropdown to ensure accurate scheduling.
  
• The email communications for the session will be sent with the session's time zone. 

3. Overbooking Rate (Optional):

• You can set the overbooking rate to 0 (no overbooking) or increase it depending on your preferences.
• See our Registration Limit article to learn how this setting works.

4. Assign Interviewer(s):

• Assign the session to one or more interviewers.
• Add interviewers to allow for registrations. Adding more interviewers allows more candidates to register to meet with your team. 

Important: Interview capacity is determined by the interview duration and configured overbooking rate. There is no fixed limit of six candidates per interviewer per hour. 

Step 7: Save the Session

Click “Save” to add the session to your schedule.

Once saved, your session availability will be reflected on the candidate scheduling page, allowing candidates to book available interview times.

Hellohire Support

Have questions or need assistance? We’re here to help! Feel free to contact us at support@tryhellohire.com.