Efficient scheduling is essential for a smooth hiring process—for both you and your candidates. With Hellohire, setting up in-person interview sessions is simple and flexible. This step-by-step guide will walk you through configuring your schedule quickly and easily. Let’s get started!

Setting Up In-Person Job Interview Sessions

Step 1: Log in to Your Hellohire Account

Go to https://www.tryhellohire.com and log in using your credentials.

Step 2: Navigate to the Jobs Section

Click “Jobs” in the upper-left corner of your dashboard.

Step 3: Select a Job

Choose the job for which you want to set up in-person interview sessions.

Step 4: Open the Schedule Tab

1. In the right-hand menu, click the “Schedule” tab.

2. Under Interview Length, select the desired interview duration from the dropdown.

3. Choose how many days in advance candidates can schedule interviews using the next dropdown.

4. Click “Edit Calendar” to set your available days and times for interviews.

5. Click “Connect Calendar” to sync your calendar with Hellohire, so candidates can book interviews based on your real-time availability, eliminating scheduling conflicts.

Step 5: Set Up Individual Scheduling with Calendar Flexibility

This option lets candidates book individual interview slots based on your availability.

1. Add your availability by selecting the days and times you’re open for interviews.

• Click “+ Add Availability” to add more slots.
• Use the trash icon to delete any time slots you want to remove. 

2. Select your timezone from the dropdown menu.

3. Set Calendar Buffer Time to create a buffer between Hellohire sessions and other calendar events.

4. Set Minimum Scheduling Notice or how many hours in advance candidates must book their interview.

5. Click “Save” to apply your settings.

Note: Bulk scheduling (back-to-back interviews) is not available for in-person interviews.

And that’s it—you’re all set! Once your schedule is live, candidates can easily book times that work for them, saving you time and keeping your hiring process organized.

Additional Helpful Details

After clicking the job, in the upper-right corner of your screen, you’ll find three buttons: “Edit Address,” “Add Candidates,” and “Schedule an Interview.”

To Edit the Interview Address:

Click “Edit Address” to enter or update the interview location. You can also include any additional instructions for candidates (e.g., arrival details or parking info). 

To Add Candidates for Interview Invitations:

Click “Add Candidates” and choose from the following options: 

1. Forward Resumes by Email

Send candidate resumes to the provided email address (copy the address shown). Hellohire will extract the information and automatically reach out to candidates via email and SMS.

2. Manually Add Candidates

Upload a list of candidates or Add single candidate (enter their details individually). Hellohire will contact them via email and SMS with interview information.

3. Share Your Scheduling Link

Copy your unique scheduling link (visible in the Scheduling tab) and share it directly with candidates through email, text, or any other messaging platform.

Check out these helpful articles guide :

• To manually schedule an in-person interview for a specific candidate, see: How to Manually Schedule In-Person Interviews
• To add availability or sessions for interviews, see: How to Add Sessions/Availability for Interviews

Hellohire Support

Have questions or need assistance? We’re here to help! Feel free to contact us at support@tryhellohire.com.