Hellohire allows you to easily switch between bulk (back-to-back) and individual (one-on-one) interview scheduling depending on your hiring needs.

Step 1: Log in to Your Hellohire Account

Go to https://www.tryhellohire.com and log in with your credentials.

Step 2: Navigate to the Jobs Section

Click “Jobs” in the upper-left corner of your dashboard.

Step 3: Select a Job

Choose the job where you want to update the scheduling setup.

Step 4: Open the Schedule Tab

• In the right-hand menu, click the “Schedule” tab.

• Set your Interview Length.

• Choose how many days in advance candidates can schedule.

• Click “Edit Calendar” to manage availability.

Step 5: Choose Your Scheduling Type

You’ll see two scheduling options. You can switch between them anytime:

Option 1: Bulk Scheduling (Back-to-Back Interviews)

Ideal for interviewing multiple candidates in a single time block, such as a 1-hour session divided into 10-minute slots for up to 6 candidates. 

How to set up:

1. Add your availability by selecting the days and times you’re available.

• Click “+ Add Availability” to add more slots.
• Click the trash icon to remove a time slot. 
  
  

2. Select your timezone from the dropdown menu.

3. Set Calendar Buffer Time — choose the amount of time (in minutes) between Hellohire sessions and other events in your calendar.

4. Set Hellohire Session Buffer Time — choose the time (in minutes) between back-to-back interview sessions.

5. Set Maximum Interview Time Per Day — define how many hours per day you’re available for interviews.

6. Set Minimum Scheduling Notice — decide how far in advance (in hours) candidates must schedule. 

7. Click Save to apply your settings.

Option 2: Individual Scheduling (One-on-One Sessions)

Ideal for one-on-one interviews where each candidate books a separate time slot, providing more flexibility and control over your schedule. 

How to set up:

1. Add your availability by selecting days and times.

• Click “+ Add Availability” to add more.
• Use the trash icon to remove any slot.

2. Select your timezone from the dropdown.

3. Set Calendar Buffer Time — define the buffer time between Hellohire sessions and other calendar events.

4. Set Minimum Scheduling Notice — define how many hours in advance a candidate must schedule. 

5. Click Save to apply your settings.

Switching Between Scheduling Types

Bulk → Individual

• Select Individual Scheduling
• Adjust availability if needed
• Click Save

What changes:

• Interviews are no longer back-to-back
• Each candidate books a separate time slot
• These settings will no longer apply:
  • Hellohire Session Buffer Time
  • Maximum Interview Time Per Day

Individual → Bulk

• Select Bulk Scheduling
• Configure time blocks and settings
• Click Save

What changes:

• Candidates are scheduled back-to-back within defined availability blocks (e.g., a 1-hour block with 10-minute slots for up to 6 candidates). 
• Additional settings become available:
  • Hellohire Session Buffer Time
  • Maximum Interview Time Per Day

Which Should I Use?

• Bulk Scheduling → best for high-volume, continuous interviewing
• Individual Scheduling → best for flexible, spaced-out interviews

Hellohire Support

Have questions or need assistance? We’re here to help! Feel free to contact us at support@tryhellohire.com.