In this article, we’ll show you two simple ways to manually add candidates in Hellohire and invite them to schedule an interview.

1. Upload a list of candidates

2. Add a single candidate

Once added, Hellohire will automatically engage candidates by email and text message (Canada and US mobile numbers only).

Where to Find These Options:

1. Go to your job in Hellohire.

2. Click Invite candidates.

3. Under Manually add candidates, you will see:

• Upload a list

• Add single candidate

How to Upload a List of Candidates:

Uploading a list is the fastest way to add multiple candidates at once.

Step-by-Step Instructions:

1. Click Invite candidates.  

2. Under Manually add candidates, select Upload a list.
   

3. Upload a supported file (typically CSV or Excel).
   
   

4. Make sure your file includes the required fields, such as:

   • First Name (required)

   • Email Address (required)

   • Last Name (optional)

   • Phone Number (optional but recommended)
     

   • If prompted, please map the columns accordingly.
     

5. Click Import to complete the upload.

What Happens Next?

• All candidates included in the file will be added to the job and contacted automatically via email and/or SMS with a scheduling link to book their interview. Once added, their candidate status will be set to “Contacting.”

• HelloHire automatically sends the following:

  • Email invitations

  • SMS (text message) invitations (only if a phone number is provided; supported for U.S. and Canada mobile numbers only)

• Candidates can then proceed to schedule their interview or move to the next step in your workflow. Once an interview is successfully booked, their status will automatically update to “Upcoming.”

Tips for Best Results

• Ensure emails and phone numbers are formatted correctly.

• Remove duplicates before uploading.

• Use one row per candidate.

How to Add a Single Candidate Manually:

This option is ideal when you only need to add one candidate quickly.

Step-by-Step Instructions

1. Click Invite candidates.

2. Under Manually add candidates, select Add single candidate. 

3. Enter the candidate’s details:

   • First Name (required)

   • Email Address (required)

   • Last Name (required)

   • Phone Number (optional but recommended)
     
     

4. Click Save.

What Happens Next?

• The candidate will be added to the selected job.

• Hellohire will automatically send an email invitation with a scheduling link.

• If a phone number is provided, an SMS invitation will also be sent (supported for U.S. and Canada mobile numbers only).

• The candidate's status will initially be set to Contacting.

• Once the candidate successfully books an interview, their status will automatically update to Upcoming.

Hellohire Support

If you have questions about anything, we're happy to help. Contact us at support@tryhellohire.com.